Still Working on Form EA? Make This the Last Time You Do It Manually

It's the last week of February. You're toggling between payroll spreadsheets, double-checking EPF figures, and filling in the same employee details you're fairly sure you entered last year too. February 28th is just 1 day away, and there are still forms to finish.

Sound familiar? You're not alone and you'll get it done, like you always do.

But while the process is still fresh in your mind, it's worth asking: does it really need to be this tedious every year?

 Racing against the February 28th Form EA deadline — a familiar scene for Malaysian HR teams every year

A Quick Refresher on Form EA

Form EA (Borang EA) is the annual remuneration statement every Malaysian employer must prepare for each employee, as required by the Inland Revenue Board (LHDN). It covers gross salary, bonuses, benefits-in-kind (BIK), PCB deductions, EPF and SOCSO contributions, allowances, and perquisites.

The deadline to distribute it is February 28th, every year. Miss it or get it wrong, and you're looking at potential penalties and a lot of back-and-forth with employees come tax filing season.

The Pain Points You're Probably Feeling Right Now

The repetitive data entry. You entered these same employee details last year. IC numbers, tax references, contribution figures — all keyed in again from scratch. It's not difficult work, but it's time-consuming and feels like it should be unnecessary by now.

The calculation second-guessing. Is the BIK for that company car using the right prescribed rate? Did you catch that mid-year salary adjustment? Manual calculations across dozens of forms leave a lot of room for small mistakes that can cause bigger problems later.

The sheer volume of it. One form is manageable. But when you multiply those dozens of fields by every employee in the company, it adds up quickly and suddenly a simple compliance task has taken over your entire week.

The reality of manual Form EA preparation — scattered paperwork, unanswered questions, and looming deadlines

What Next February Could Look Like Instead

Imagine logging into your HRMS, clicking a button, and having every Form EA for your workforce generated — accurate, compliant, and ready to distribute. That's what JustLogin does.

• Your payroll data is already there. JustLogin processes your payroll throughout the year, so every salary figure, bonus, deduction, and contribution is already in the system when Form EA season arrives. No gathering records from different sources.

• BIK is calculated automatically using LHDN's latest prescribed rates. No manual lookups or guesswork.

• Bulk generation in minutes. Every employee's Form EA, pre-populated with verified payroll data — not one at a time, but all at once.

• Digital distribution. Employees access their Form EA through JustLogin's self-service portal. No printing, scanning, or chasing signatures.

What it looks like now	What it looks like with JustLogin
Days gathering payroll records	Already consolidated from monthly payroll
Hours of manual entry per employee	Bulk generation in minutes
Manual BIK calculations	Automated with latest LHDN rates
Constant error-checking	Data flows directly from payroll — minimal risk
Printing, signing, distributing	Employees self-serve digitally

Make This the Last Manual Round

The effort you're putting in this week is completely avoidable going forward. JustLogin has been helping businesses across Malaysia and Southeast Asia simplify HR and payroll for over 25 years and Form EA is one of the things it handles best.

So finish up this year's submission. Then, while you still remember how much time it took, get started with JustLogin so that next February looks very different.

JustLogin is a comprehensive HRMS platform trusted by businesses across Southeast Asia. From payroll and leave to claims and attendance — all in one system. Learn more at justlogin.com.my.